From RSVP to follow-up - fully automated
See how I centralized the entire guest journey into one seamless flow for the women networking event. RSVPs, reminders, check-ins, and post-event follow-ups now run automatically, without spreadsheets or message chasing. Every guest receives timely, clear communication, and the event host is free to focus on hosting the experience - not managing admin.
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Challenge
A women’s networking event host managed RSVPs, confirmations, reminders, and post-event follow-ups manually.
As events grew, it became harder to track who registered, who attended, and who to invite back.
The experience was strong in person, but the operational flow around each event lacked structure, making it difficult to scale.
Solution
We mapped the full guest flow from RSVP to post-event follow-up and automated each step.
Sign-ups are tracked centrally, reminders go out automatically, and returning guests are invited back without manual lists.
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RSVP → confirmation → pre-event reminders → check-in → thank you → invite to next event
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Attendance and returning guest tracking built in
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Clear database of guest history and engagement
The event host runs the event — the system runs the communication.
Results
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Repeat attendance increased from ~20% to ~34%.
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More guests return because every interaction feels smooth, considered, and consistent — showing up becomes the natural choice.
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Admin workload reduced by ~40%.
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Manual coordination, follow-ups, and tracking move to automated workflows, freeing internal time for meaningful work instead of busywork.
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Reliable attendance and smoother event flow.
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With clear steps and timely reminders, people know what to expect — attendance becomes predictable, and events run with less friction.
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